[Alnwick Marquees is a trading name for Swarland East House Farm Ltd]
The following conditions apply to the hire of any item including marquees and any other piece of equipment by us, Alnwick Marquees, to you, the customer, the word 'equipment' includes any item hired by us to you.
The terms of these conditions can only be altered with our written agreement. No condition contained in any booking form or other communication by you which is inconsistent with any of these conditions will be deemed to have been accepted unless we agreed to your condition in writing.
No binding contract will exist until you have accepted our quotation in writing and paid a 10% deposit and we have issued a written acknowledgment of your acceptance. Quotations remain valid for 21 days from the date stated on them provided that the equipment is still available.
A minimum deposit of 10% of the total hire invoice must be paid prior to ourselves acknowledging the booking. The balance of the hire charge shall be payable by you 10 days prior to the event. If payment is not made on the due date, you shall be liable for interest on any amount outstanding at a rate of 2% per week.
In the event that you cancel the contract, any deposit that you have paid shall be forfeit. In addition, you will be liable to pay the following percentage of the hire charge quoted dependent on the period of notice given prior to date of commencement of the hire. The deposit shall be deducted from the percentage payable.
| Period of notice | Percentage of Total Hire Charge |
|---|---|
| More than 90 days | 25% or deposit paid, whichever is the greater |
| 61 to 90 days | 45% or deposit paid, whichever is the greater |
| 31 to 60 days | 60% or deposit paid, whichever is the greater |
| 8 to 30 days | 75% or deposit paid, whichever is the greater |
| Up to 7 days | 100% |
We shall not be liable for delay or failure to complete any contracts as a result of:
If for reasons beyond our control any item of equipment booked is not available for the period of hire, we reserve the right to substitute an alternative size of marquee or other equipment to meet, as near as possible, you requirements. If we do so you will have no claim against us. In the event that we cannot substitute suitable alternative sizes of equipment we shall notify you of cancellation of the contract in which event any deposit or other monies paid by you will be refunded immediately, but otherwise no claim shall lie against us.
You must have the site available and in a suitable condition for the erection of the equipment at the time stated for delivery. You should either be available personally or have a representative available at the sire at the time stated for delivery to check equipment delivered and sign appropriate delivery note. If you are not present and do not have a representative at the site at the time of delivery: You will be deemed to have accepted delivery of the items specified in the delivery note.
We will erect the marquee(s) in such a manner and location as we consider appropriate provided that we shall follow in so far as possible any plan supplied by you. If you require us to move any marquee already erected for any reason which is not our fault, you will be liable for an additional charge.
All equipment hired remains the sole property of Alnwick Marquees. You may not sub-hire or part with possession of the equipment and you may not allow any lien or encumbrance to be created over the equipment.
Alnwick Marquees have Public Liability insurance up to £5M . All equipment is fully insured with an excess of £1,000 payable by the customer for any damage caused by misuse or for theft from the site of any equipment.
You must ensure that all equipment is adequately heated when necessary so as to protect the equipment from frost, snow or ice damage and you must ensure that the collection or building up of snow on any equipment is not allowed.
Given the risk of damage to a marquee in windy conditions you must make reasonable precautions to ensure that all openings are firmly closed when not in use and are open only for the purpose of entering and leaving the marquee.
All heating and cooking equipment must be placed a minimum of six feet from the marquee panels and must not be left unattended whilst in use. There must be no heating or cooking within the marquee other than by electrical appliances or purpose designed butane or propane gas appliances. Barbeque equipment or open fires used outside must be placed a minimum of fifteen feet from the marquee.
In the event that we fail to fulfil any terms of the hire contract our liability is limited to refund or cancellation of any hire charges. Under no circumstances shall we be liable to you for any indirect, special or consequential loss or damage (whether for loss or profit or otherwise) cost expenses or other claim for compensation whatsoever whether caused by the negligence of ourselves, our employees or agents or otherwise which arise out of or in connection with the hire of the equipment and our entire liability under and in connection with the hire contracts shall not exceed the amount of hire charges. This condition shall not apply to death or personal injury caused by our negligence.
If you become insolvent or are made bankrupt or come to any arrangement or scheme with your creditors or if you are a company, you have a liquidator, receiver or administrator appointed or if you breach any of these conditions then we may cancel the hire contract immediately and remove any equipment delivered.
